How To Get Out Of Overwhelm And Manage Projects Brilliantly (While Saving Money On IT)

Oct 20, 2023 | Blog

It’s a special kind of relentless attack all business owners and managers face: the persistent, crazy, chaotic assault on your time and attention. No one is immune, and every business deals with it.

Some leaders handle the constant pressure on their attention brilliantly, keeping the team organized and highly productive. But most people struggle with this and feel crushed and overwhelmed by all the things they have to keep track of and do. This goes double if your business is in growth mode and not “standing still” or casually strolling through its existence.

Add to this a remote workforce, and it can be intensely difficult to wrap your head around all the projects, to-dos, deadlines and client deliverables you and your leadership team must manage.

While we as an IT company cannot tell you what projects are most important, we can absolutely help you and your team stay far more organized and allow you to know if the people on your team are properly aligned, prioritizing the right work and focused on the things you want them to focus on. We can also help you organize communication to lessen the chances of a dropped ball or a communication failure, which is by far the #1 reason why problems happen in business.

One of the tools we recommend to clients wanting to get more operational control and clearer communication is Microsoft Teams. There are a lot of reasons why this is a “super tool” for productivity and organizational alignment, but as a bonus, it typically ends up saving our clients quite a bit of money on technology, because it replaces other applications, like Slack, Zoom and dozens of popular project management software, putting all of it into one lower-cost, more secure and more tightly integrated system.

Let me share just a few of the cool features you’ll love in Teams. Keep in mind that this list is far from complete. Microsoft Teams has over 1,900 applications you can pick from to integrate into a Teams Channel to organize information, workflow, tasks, deadlines and documents.

Posts: The “post” feature works a lot like Slack in that it will allow you to post questions, reminders and status updates to everyone on that Team regarding that project. This not only keeps ALL communication for a project in one place, but it creates a history and alerts everyone on the team to what’s going on. This feature saves a lot of money for companies using Slack since it’s native and included in Microsoft Teams.

Tasks By Planner And To-Do: This section of Teams is one of our favorites because it allows you to create “complex” to-do lists where you can assign each item to one or more people; have a progress status, priority and due date; add documents and files; and create a checklist of all the things that need to be done. Better yet, team members who are responsible for the project can provide status updates and check off items that are completed so you know where you are with any particular project.

Video Conferencing: While Teams is not as slick as Zoom, it does have some features that make it better for team collaboration and projects. The biggest advantage over Zoom is that you can hold a video conference, and the recording of the meeting – along with all of the notes, files and links – will remain in that Team for easy reference later on. This can be extremely helpful for people who might not have been able to attend a meeting, making it easy for them to find and watch the recording, and it also retains a record of critical conversations. Plus, it eliminates expensive Zoom licenses for all employees because it’s included in Microsoft 365.

Webinars (One or two to Many Presentation): As mentioned above, Team, in addition to Video Conferencing, also let you host webinars for one to many presentations. It includes a registration feature that enables your participant to register beforehand. The registration page is customizable and has a professional look.

If you want to see a demo of Teams or do a cost analysis to see how implementing this can save your organization money on Slack, Zoom and other project management software by combining it into one application, click here to schedule a brief call.

FREE IT Optimization Plan

Are you completely fed up with chronic computer problems and escalating IT costs? Do you worry that your backups and IT security are lacking? Do you have a sneaking suspicion that your current IT guy doesn’t have a handle on things? Our free IT optimization plan will reveal gaps and oversights in your computer network and show you how to eliminate all your IT problems and never pay for unnecessary IT expenses again.

Complete this form below to get started. We will contact you to discuss the next steps to getting your free IT Optimization Plan.

OTHER RELATED ARTICLES

What Is Bad IT Support Costing Your Business?

What Is Bad IT Support Costing Your Business?

In our technology-driven world, efficient IT support is not just a convenience—it’s a necessity for any successful business. Reliable IT services ensure seamless operations and protect sensitive data, ultimately safeguarding your productivity and bottom line. However, not all IT support is created equal. Settling for subpar services can have severe financial consequences, affecting everything from employee productivity to customer satisfaction. In this blog post, we delve into the hidden costs of inadequate IT support, including unresolved issues that can escalate into expensive security breaches, inefficient processes that waste time and money, and unexpected downtime that halts business operations and impacts your profits. We’ll also discuss how sloppy systems can open your business to significant security risks. Understanding these risks is crucial for any business owner committed to maintaining operational efficiency and protecting their company’s future.

Suspect Your Computer Has Been Hacked? Do These 5 Things Now!

Suspect Your Computer Has Been Hacked? Do These 5 Things Now!

“If you suspect your computer has been hacked, immediate action is key to safeguarding your data and privacy. This article outlines five crucial steps you must take right away to mitigate the damage and protect your digital life. From changing your passwords to isolating your network, these measures are essential for anyone facing potential cyber threats. Don’t wait until it’s too late—learn what to do if you think your computer’s security has been compromised.”